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Job Details
Executive Assistant
Naples Botanical Garden
Job Start Date:
10/25/21
Type of Position:
Executive Assistant
Number of Openings:
1
Job Location & Contact:
4820 Bayshore Drive
Naples
,
FL
34112
2393251356
Email
Job Description:
Primary duties: Supports organizational needs of the Vice President and EVE department Manages calendars of VP and Director of Exhibitions & Special Programs—schedule meetings, appointments, and other activities Works closely and effectively with the VP to keep her informed of upcoming commitments and responsibilities, following up appropriately Schedules all meetings involving EVE department Completes expense reports Drafts and prepares meeting agendas and materials, meeting minutes, and event plans Composes and prepares correspondence that is sometimes confidential Arranges complex and detailed travel plans, itineraries, and agendas for the VP, EVE leadership, and special guests of the Garden Follows up on contacts made by the VP and EVE leadership and supports the cultivation of ongoing relationships Manages the communications and workflow of the Vice President of Education & Interpretation Monitor and prioritize correspondence, reports, and other information referred for the VP’s attention or approval Provides a bridge for smooth communication between EVE and internal departments; maintains credibility, trust and support. Provides administrative support to EVE department Assists with coding expenses and creating check requests Corresponds with vendors Orders supplies Manages mail and deliveries Additional Responsibilities Participates in Garden-wide events, exhibitions and projects as required or needed Provides support to EVE leadership as requested Performs other duties as assigned
Experience Required:
Minimum Knowledge, Skills and Abilities: Demonstrated ability to work collaboratively with colleagues Ability to solve problems creatively Ability to develop and maintain positive and effective working relationships with other staff, constituents and the general public Highly organized, able to prioritize and manage time effectively, able to work independently Ability to communicate clearly, concisely and accurately both orally and in writing High level of accuracy in typing and data entry Ability to maintain confidentiality Qualifications Associate’s Degree or equivalent professional development At least 3 years of experience in administrative operations, hospitality, or similar work Proficiency in all Microsoft Office 365 products including PowerPoint, Excel, and Teams Ability to coordinate video conferencing via Zoom and/or Microsoft Teams Excellent verbal and written communication skills Ability to use standard office equipment (copier, scanner, etc.)
How to Apply:
Please provide a cover letter, resume, and contact information for three references by email to
[email protected]
.
Application Deadline:
Jan 01, 1900
Submit your resume
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